Online boardroom is a real-time gathering that is conducted using online conference software. The software allows participants connect with each through the webcam and speaker so they can communicate and see each other. It also lets the participants to share their screens and work on documents. Some of the most well-known online board rooms include Zoom and GoToMeeting.
Virtual conferences are harder to keep participants focus than face-toface ones. Attendees have to fend off the temptation to check their email or text messages, and also be distracted by pets and kids. The difficulty in keeping people focused on the conversation is why certain board members prefer to meet face to face.
Board meetings are important and formal occasions where the Board evaluates the performance of the company and decides on its future strategy and gives oversight to the management. In some organisations, Board meetings are held in a separate boardroom. Other organizations may select an appropriate venue that speaks to their importance, for instance an event centre or hotel.
Board portals can be used to hold virtual meetings, reducing the cost and complexity associated with governance processes. It eliminates the need for physical board books which require an enormous investment in printing, paper, binding costs, as well as shipping. It can also cut down on the time needed to prepare and distribute materials for boards and reduce the risk of sensitive information being exposed via email or personal file sharing systems. A good portal for board members will feature security features, such as a comprehensive Q&A features, as well as an audit trail of user activity. It should be compatible across different site devices and operating system, including iOS and Android.